Cool Vacations — A How-To Guide
Taking a real vacation as a real estate agent can feel impossible—but it doesn’t have to be. In this episode, we’re sharing exactly how to take vacation without losing business. Whether you’re prepping your listings in advance, setting boundaries with buyers, or tagging in a trusted colleague to cover your calls, there is a way to truly unplug. The key is planning, communication, and a willingness to let go of the “always on” mindset.
The American vs. European Vacation Mindset
We kick things off with a funny but eye-opening comparison between European and American out-of-office messages. Europeans are known for saying “I’ll be back in September,” while Americans say, “I’m out for kidney surgery, but you can still call me.” This highlights the cultural fear around unplugging and our deep-seated scarcity mindset—especially in real estate.
The Scarcity Mindset and Realtor Burnout
Many agents feel they can’t afford to lose a deal, especially in their early years. But this mindset often becomes a bad habit that leads to burnout. We see agents operate from this place of fear for years, constantly working and never truly resting. But here’s the truth: taking time off is necessary for your health and happiness—and your clients will survive without you for a few days.
Setting Yourself Up Before You Go
So, how do you prepare to leave? One of the most important steps in learning how to take vacation without losing business is prepping your clients and support team in advance. Whether you have an assistant or need a colleague to step in, don’t wait until the last minute. Send an email ahead of time to active clients, turn on a vacation autoresponder, and set expectations. Sellers, especially, appreciate knowing what to expect and rarely need much while you’re away.
Buyers Need More Communication
Buyers can be tricky while you’re away—especially if they’re in the early stages. If a buyer isn’t yet pre-approved or hasn’t signed your buyer rules, make sure they know what to expect if they find something they love while you’re out of town. Communicate clearly who they can call and reassure them that you’ll support their search—vacation or not.
Delegating and Using a Buddy System
If you’re not on a team, you can still take a break. Find a fellow agent you trust and agree to help each other during vacations. It’s a great way to cover your business without hiring anyone. Some agents even let others answer their phones or check emails while they’re away. Delegating allows you to enjoy your time off without constantly checking in.
Stay Flexible, But Set Boundaries
You don’t have to be completely unreachable unless you choose to be. Many agents check emails once daily or respond to important messages in the evening. Others turn on airplane mode during the day and only check in during downtime. It’s okay to still lightly manage your business—as long as you choose what that looks like.
Practice “Mini Breaks” Daily
If you struggle to unplug, start small. Practice taking short, intentional breaks each day without your phone. Go for a walk, have lunch without checking email, or take 20 minutes of tech-free time. Building this habit helps prepare you mentally and emotionally to step away when a full vacation comes around.
Medical and Business Reasons to Take Time Off
Research supports the benefits of time off. Vacations reduce your risk of heart disease, help restore your brain’s structure, and improve your mood, focus, and relationships. Even three days away can make a noticeable difference. And from a business standpoint, taking a break can serve as a “stress test” for your systems. If your business can function without you for a few days, that’s a sign your systems are working.
Final Tips for Vacation Success
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Put your vacation on the calendar early to plan around it.
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Prep clients ahead of time so they know what to expect.
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Set up a reliable backup system—either an assistant or a buddy agent.
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Create autoresponders and temporary voicemails that guide people to the help they need.
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Plan a return buffer day to get back on track before diving into appointments.
The Big Picture: Your Life Comes First
Losing one deal may sting—but the peace, joy, and perspective you gain on vacation are worth so much more. Remember, you’re building a life, not just a business. And if your systems are solid, you can take a real vacation without losing business.
Cheers to Boundaries and Balance
Special thanks to listener Rachel Thomas and her Quad Cities homegirls, Mary and Christia, for inspiring this conversation. If you’ve ever felt guilty or unsure about stepping away, this episode is your reminder that not only is it possible—it’s necessary.
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