Why Every Realtor Needs Email Templates
Why every realtor needs email templates isn’t just a catchy phrase—it’s a time-saving, stress-reducing truth. In this episode, we dive deep into how templates can improve client communication, help you stay organized, and give every client the same top-notch experience. Whether you’re new to real estate or a seasoned agent, templates will make your business more efficient and professional.
How We Got Started With Templates
Both Alyssa and Katie realized they were typing the same emails repeatedly. Instead of wasting time rewriting the same content, they started saving those emails. That’s how their real estate email template systems were born—simple copy and paste, with edits when needed. Alyssa keeps her templates in an email folder for easy access, while Katie uses Google Drive.
Templates aren’t about laziness; they’re about consistency, clarity, and saving brainpower during busy times.
The Benefits of Using Email Templates
Email templates help:
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Keep client communication consistent
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Ensure you don’t forget important details
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Save massive amounts of time
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Reduce repetitive questions
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Improve your professionalism
Real estate can get hectic, especially with multiple transactions. Templates give peace of mind that your clients get all the necessary information, every time.
Our Favorite Must-Have Templates
If you’re wondering what templates every real estate agent should have, here are a few of our favorites:
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Under Contract: Now What? – Sends buyers or sellers the next steps once a contract is accepted.
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Just Listed – Instructs sellers on preparing for showings, turning on lights, removing valuables, and more.
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Things That Stay With the Home – Clarifies what remains per the purchase agreement.
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Pre-Listing Email – Alyssa’s favorite. Includes resume, documents needed for the listing appointment, and professional prep.
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Buyer Rules – Sent after pre-approval. It lays out clear expectations, including how to handle open houses, for-sale-by-owners, scheduling showings, and more.
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Market Updates – Keeps sellers informed on their competition.
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Final Week Before Closing – Prepares buyers and sellers for closing-day logistics.
Templates Are a System, Not a Shortcut
Real estate email templates are more than saved text—they’re part of a larger system that supports your business. Use them to stay proactive and educate clients before they even think to ask. Adding your voice and personality is key; our templates are editable so they can reflect your brand and style.
Pro tip: Always read and tweak each email before sending. Delete sections that don’t apply and personalize where needed. Templates aren’t meant to be robotic—they’re meant to save time while still sounding human.
New: Hustle Humbly Templates for Sale
After constant requests, we’re finally releasing our full set of editable templates! These are the exact templates we’ve used and refined over two years. They cover every stage of a real estate transaction and include seller, buyer, and general templates. Plus, you can add your own branding, logo, and personal touches.
Why every realtor needs email templates becomes crystal clear once you see how they streamline your business. You can DIY your own, or grab ours and start saving time immediately.
Find the templates at hustlehumblypodcast.com. No sponsors, just real tools created by two full-time agents who actually use them.
Templates Beyond Email
Want to take it a step further? Turn your email templates into video content! You can send a short video version with each email or use them as educational content on Instagram, Facebook, or YouTube. It’s a great way to build trust and visibility.
A Real-Life Game Changer
Templates have saved Katie so much time she no longer needs an assistant. Seriously—when you streamline communication, the workload becomes manageable even in your busiest seasons.
Start Small and Build
If you’re building your own templates, start by listing the key steps in a real estate transaction for both buyers and sellers. Then ask: What questions do I answer over and over? Those answers belong in a template. The more you build, the less you repeat.
Final Thoughts
If you’re tired of repeating yourself and want to elevate your client service, real estate email templates are the key. Whether you write your own or grab ours, start building a system that works for you. Your future self will thank you.
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